As a busy professional, you’re likely familiar with tight deadlines and an over-abundance of work tasks. Sometimes it can be entirely unfeasible to complete certain tasks in a given timeframe. Fortunately, work task automation can help you to save time while producing work on par with that of non-automation. You can achieve work task automation by making use of several software apps.
Incoming and Outgoing Email
Timing is a major aspect of email-driven success, especially regarding leads. Research shows that Tuesday, Thursday, and Wednesday are the best days to send an email, in that order. The most optimal time is around 10 or 11 AM. Of course, scheduling your entire list of work tasks around these recommended times is not realistic. Fortunately, as long as you have the email copy and list of recipients, you can automate the emails to send out on a specific day and time. Apps that aid with this includes Gmass, Zapier for Gmail and Email Scheduler for Chrome.
You can also automate the responses to incoming email with tools like Inbox Pause, which stops messages from arriving until you’re ready, in addition to automatically providing senders with a heads-up that you won’t get to the email until the time you specify.
Automating incoming and outgoing email saves considerable time and allows you to compose your emails whenever you want, while still regarding the importance of optimal email sending days and times. It’s also worth looking into SaneBox, which intelligently filters emails based on importance and topic. Also, you can explore options to effectively manage email using Mobile.
Idea Visualization
A major component of all business is a visualization of ideas. Whether you’re sharing ideas with a variety of collaborators or heading a project on your own, mapping a project’s general flow, ideas, and strategy with the help of a business mapping software is pivotal for clear communication.
Entirely web-based, Mind Meister automates the transition from basic ideas and mapping into beautifully organized and dynamic slideshows. In addition to impressing coworkers with fully mapped-out ideas in visual form, you will have a firmer grasp on which tasks to complete and their level of priority.
Phone Calls
Phone calls can be the bane of many professionals’ work existence. Compared to emails, they take longer and contain more fluff. Plus, scheduling phone calls is more arduous than sending emails, when each party can reply on their own time.
With this in mind, you may want to look into automating your calls. However, as with any automated service, it’s important to customize your task automation as much as possible to make sure you’re not alienating current and prospective customers. You can buy country-specific phone lists or create your own lists to make sure you’re calling the right people. Then, it’s as easy as finding which kind of software you want to make your calls for you.
Customer Data Collection
Customer data is extremely valuable for finding leads and retaining customers. However, the task of manually compiling customer data like email, phone number and location can be extremely time-consuming. Automation platforms like Hubspot can automate this collection process by segmenting your customers based on information compiled from website forms, such as blog comments, check-out pages, and social media interactions.
Also Read: 7 Best Chatting Apps to Help you Kill Time
Appointment Scheduling
Scheduling appointments are universally required, no matter your business’ niche. The appointments themselves can’t be automated, though scheduling them can. With tools like ScheduleOnce, you can connect your existing calendars, such as one on Google Calendar or Outlook. You can also consider using voice assistants to integrate with Calendar.
Then, third parties can use ScheduleOnce to check your availability and choose the times that work best for them. Instead of wasting time comparing emails and finally settling on a date and time, ScheduleOnce provides more clarity by specifying precisely when you’re available and when you’re not. Automating these common work tasks can help save significant time, without decreasing quality of work or level of personalization with customers.
